Job Advertisements‎ > ‎Job Listings‎ > ‎

Ordering and Receiving Manager-- West Virginia University Libraries

posted Jan 23, 2018, 2:08 PM by Lars Hagelin

West Virginia University Libraries invites applications for an Ordering and Receiving Manager. This position will manage staff and workflows for physical ordering and receiving of monographs, serials and government documents for WVU Libraries. The position also manages shelf-ready processing, including processing batch invoices and bibliographic records in the library system.

In order to be successful in this position, the ideal candidate will:
  • Manage the Ordering and Receiving staff that perform ordering and receiving functions of physical resources within the Knowledge Access and Resource Management (KARM) unit.
  • Approve leave and time cards, participate in the hiring process, train staff members and conduct annual performance appraisals. 
  • Coordinate quarterly and annual reporting of staff activities within the unit. 
  • Manage ordering and receiving activities for monographic, serial and government document resources needed by WVU Libraries branches and resolve acquisitions issues that arise. 
  • Identify student worker projects within the department and assign appropriate staff for project completion. 
  • Work with KARM Director and Head of Acquisitions on annual analysis of expenditures to determine fund account allocations for upcoming fiscal year. 
  • Monitor state fund accounts for physical items to ensure proper fund spending and communicate with subject bibliographers, EBO, or KARM Director as needed to reallocate funding streams to determine other options for expenditure. 
  • Utilize WVU Foundation accounts for acquisition of physical items according to fund requirements and monitor accounts in the library system ensuring proper fund spending. 
  • Maintain effective working relationships and communicate with material vendors and publishers resolving problems with order fulfillment. 
  • Complete invoice batch file imports for acquisition and cataloging shelf ready processing. 
  • Coordinate original and complex copy cataloging that does not meet minimal level cataloging with Metadata Services Unit. May provide additional level of cataloging for materials as needed. 
  • Serve as a backup to staff ordering and receiving activities, monitoring processes for improvements and assisting in the completion of unusually heavy workloads. 
  • Bachelor’s degree or an equivalent combination of education and related experience 
  • At least two (2) years of experience in library technical service operations; academic library experience preferred
  • Experience as a supervisor or team lead 
  • Demonstrated computer skills, including experience using complex databases and library systems 
  • Strong organizational skills, managing multiple project/work-streams at one time, good time management skills and ability to problem solve 
  • Basic knowledge of library acquisitions 
  • Knowledge of bibliographic cataloging requirements and methods 
  • Strong public service attitude is important and ability to build rapport with staff and patrons; strong communication skills are required
  • Background check
  • Resume
  • Physical demands include the ability to push or pull heavy book trucks (up to 25 lbs. daily)
About WVU

At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at

West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.