Registration is Now Open for GWLA/WESTPAS Disaster Preparedness & Materials Recovery Workshop, May 23-25

posted Jan 19, 2011, 10:38 AM by Joni Blake   [ updated Jul 27, 2011, 3:16 PM ]
Registration is now open for the GWLA/WESTPAS Disaster Preparedness & Materials Recovery Workshop!  The workshop will be hosted by our friends at Marriott Library, University of Utah, on Tuesday and Wednesday, May 24-25, 2011.  Participants should plan to arrive in Salt Lake City on Monday, May 23. 

There is no registration fee for GWLA members.  Staff from non-member institutions are welcome and encouraged to attend; a non-member fee of $100 for cost recovery for refreshment and lunch catering will be billed after the event.  

Go to Registration Form       Go to Printable Event Schedule

We have tried to keep the cost of participation for institutions as affordable as possible--the NEH is providing the instructors and curriculum materials, the University of Utah is donating the space to host the workshop, and GWLA has negotiated a favorable hotel rate. 

Goals of the workshop:
  • Test emergency preparedness & response plans and identify areas for improvement
  • Identify mechanisms for collaborative partnerships
  • Improve participants’ ability to evaluate risks
  • Encourage participants to improve disaster preparedness
  • Experience salvage procedures for books, documents, and non-print media.
Who should attend:
  • Send 2-3 participants from your library/archive to work together on disaster preparedness activities. Team members may include: 
    • Staff member(s) responsible for emergency preparedness.
    • Administrator and/or manager responsible for the building/collection and/or risk management.
    • Key members of the emergency/disaster team responsible for decision-making.
Learn about cutting edge techniques and facilities:

If possible, schedule your arrival in Salt Lake City on Monday, May 23rd early enough so you can join us for a tour of the brand new LDS Church History Library on Temple Square on Monday afternoon.  Randy Olsen, former Dean of Libraries at Brigham Young University and good friend to GWLA, will be our guide as we learn about their state-of-the-art storage and preservation facilities.

Participants will be encouraged to bring a few damaged and deaccessioned items from their own collections for hands-on salvage experience in Marriott Library’s cutting edge conservation lab.  Details on what to bring will be coming soon.


WESTPAS (Western States and Territories Preservation Assistance Service) is a regional library and archives preservation service. Started in 2007, its goals are to deliver preservation education and training workshops to libraries and archives in 14 participating states and territories: Alaska, American Samoa, California, Colorado, Guam, Hawai'i, Idaho, Montana, Nevada, Northern Marianas Islands, Oregon, Utah, Washington, and Wyoming.

With major funding from the National Endowment for the Humanities, contributions from preservation service companies, and partnerships with the state libraries and archives in the participating states, workshops are located in regional libraries and archives selected to maximize participation.  Workshop Instructors are experienced preservation professionals from California, Hawai'i, Oregon, Utah, and Washington.  The instructors for this session will be Barclay Ogden, Randy Silverman, and Julie Page.

Workshops are designed to help institutions protect the asset value of their collections, to promote stewardship of the heritage of the West and the Pacific, and to create a culture of preservation management, one where management staff with preservation knowledge and decision-making tools will guide the use of institutional resources to ensure survival of their heritage collections. In addition to providing formal training, the workshops foster creation of networks of library and archives staff that can create a community of mutual aid assistance for disaster response and preservation of collections in the region. The successes of WESTPAS workshops have been documented in reports to the National Endowment for the Humanities.

In addition to training, WESTPAS maintains a 24/7 disaster assistance number to provide advice and help in the event of a collection disaster. See the contact information for further information.

Hotel Information:

The hotel room block at the Embassy Suites Salt Lake City is now open. The hotel is located at 110 West 600 South, Salt Lake City, UT 84101.  You may make your reservations by phone at 801-359-7800  or via the web: Be sure to use the room block code "GWLA" to get the special rate of $109 per night.  The Embassy Suites offers many great amenities, including:

  • Complimentary Full Cooked-to-Order Breakfast Served daily in the Atrium
    • Monday – Friday: 6:00 AM – 9:30 AM
    • Saturday & Sunday: 6:30 AM – 10:30 AM
  • Complimentary Evening Reception Served daily in the Atrium
    • Monday – Sunday: 5:30 PM – 7:30 PM
  • Self-Parking--Complimentary in the hotel’s parking structure
  • Airport Shuttle Service--Complimentary service provided to and from Salt Lake City International airport
    • Airport to Hotel: Please call (801) 359-7800 to arrange pick-up
    • Hotel to Airport: Please schedule time with hotel front desk staff
    • Monday – Friday: 5:00 AM – 1:00 AM
    • Saturday & Sunday: 6:00 AM – 1:00 AM
  • High-speed Wireless Internet Access--Complimentary throughout the hotel

Questions about the workshop?  Ask us!

Joni Blake:
Anne McKee:
Randy Silverman:
Barclay Ogden:
Julie Page: