Accessioning Archivist & Stacks Manager -- Iowa State University

Post date: July 6, 2022

Accessioning Archivist & Stacks Manager

Job Description:

Individuals from underrepresented identities are strongly encouraged to apply. ISU library values and benefits from diversity, equity and inclusion and incorporates these values in our work. Information on our recent initiatives and environment are available here. We seek candidates who will broaden our lived experiences and perspectives to contribute to our efforts to support patrons and staff of all identities and backgrounds. New hires will be supported by our active mentoring program and through professional development funding to foster success and growth.

The Iowa State University Library is seeking applications for a forward-thinking, organized, and collaborative Accessioning Archivist & Stacks Manager in Special Collections and University Archives (SCUA). This new position will oversee accessioning for all incoming materials, manage storage and retrieval of collections, and contribute to policies and workflows for productive and efficient processes. The Archivist also has responsibility for managing the physical and digital transfer of new collections to SCUA, including on-campus pickups and coordination of shipping and receiving, as well as verifying, stabilizing, and completing preliminary arrangement and description.

The Accessioning Archivist is responsible for ensuring that SCUA has the appropriate administrative and physical control and basic intellectual access for all material at time of accession, ensuring donations do not sit in a backlog. They will create descriptive records, including accession records, PastPerfect records, and finding aids, as well as identified processing needs at the time of accessioning.

The Accessioning Archivist will work with Curators and Preservation staff to record appraisal decisions and information about provenance, original order, or context of creation gained during communications with donors. They will also work with Processing Archivists, Curators, Digital Preservation Librarian, and Audiovisual and Film Preservation Specialist to ensure workflows for a variety of material types, including born digital, audiovisual materials, bound volumes, and artifacts are followed.

The Accessioning Archivist is also responsible for all physical spaces occupied by SCUA. This includes monitoring environmental controls and collaborating with Facilities to maintain and/or upgrade spaces. Examples of past projects include shelf motor replacement, sprinkler maintenance, mold remediation, and alarm testing. They will also ensure materials stored offsite are moved between locations in a timely and safe manner.

The Accessioning Archivist provides reference services to researchers by completing 2 reference desk shifts per week, and assisting Reference Coordinator with in depth reference requests as needed. They will participate in administrative duties such as submitting reports, contributing to the development of action plans for the unit, and possibly supervising student workers. The Archivist is expected to contribute to the library and professional community through committee service, conference presentations, and/or scholarship.

The Accessioning Archivist will hold the rank of Librarian I. A successful Iowa State Librarian I will need to be able to continually demonstrate effective job performance, supervisory duties (as assigned), development and growth by increasing knowledge and understanding of the profession. All Librarians will have potential to, or will demonstrate, effective institutional service and explore or have established areas of research and/or participation in relevant external professional activities, establishing area(s) of research interest or exhibiting leadership at higher Librarian levels.

Major duties include but are not limited to:

  • Accession all donations to SCUA, regardless of format.

  • Maintain physical space and physical control over all collection material.

  • Develop and update procedures relating to accessioning.

  • Describe all incoming collections at a basic level.

What we are looking for:

ISU library values and benefits from diversity, equity, and inclusion and incorporates these values in our work; as such, the successful candidate will be expected to demonstrate a commitment to diversity, equity, inclusion, social justice, public service, and the land-grant mission. Information on our recent initiatives and environment are available here. We seek candidates who will broaden our lived experiences and perspectives and support our patrons and staff of all identities and backgrounds.

The successful candidate will be expected to function in a rapidly changing, team-based environment which will require the use of organizational, problem-solving, and time management skills, and the ability to interact and communicate effectively with library staff and the university community. These skills will aid the candidate in formulating and implementing innovative approaches and solutions to problems and communicating complex ideas to a wide range of audiences.

Service to the University and the profession and/or research and publication are expected for academic librarians to continue advancement and to seek promotion after achieving three or more years of successful performance in the current rank. The library is committed to supporting academic librarians, especially those new to the profession, through mentoring, training, and professional development opportunities to foster success and growth in their work.

ISU Library is a member of the ACRL Diversity Alliance and is committed to creating and sustaining a safe, healthy, and inclusive environment where all individuals can succeed and thrive. All library staff report their DEI efforts on annual evaluations. ISU students, staff, and faculty strive to overcome historical and divisive biases in our society. Library staff must embrace an environment of inclusion that moves beyond simple tolerance to recognizing the richness in individual identities of people, and diverse perspectives.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email

Job Posting Date: July 31, 2022

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