Accounting Assistant II (Updated)-- University of Arizona Libraries

Post date: June 29, 2022

ACCOUNTING ASSISTANT II (UPDATED)


Posting Number: req10716

Department: UA Library Administration ADM

Department Website Link: https://library.arizona.edu/about/organization

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights:

Please Note: The review date listed within the Special Instructions to Applicants has been updated to 07/05/2022.


As a member of the Libraries Business Center, the Accounting Assistant II supports the UA Libraries by processing invoices, reconciling purchasing card (P-Card) transactions, and managing the UA Libraries and UA Press’ P-Card documentation and compliance in accordance with University of Arizona policies. As a team-based organizational support service, the members of the Libraries Business Center perform cross-functional and/or project work in additional to functional duties of their positions.


Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!


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Duties & Responsibilities:

CHARACTERISTIC DUTIES

  • Processes all Libraries' invoices using UAccess Financials accounting/ordering system, including receiving, coding, scanning, payment authorization and reconciling against vendor statement to Libraries' accounting system.

  • Manages payment processes to include electronic invoices, void/cancel/stop payments, and resolves payment issues directly with vendors.

  • Maintain the Business Office cash/check log and process cash receipts.

  • Purchasing-card (p-card) management to ensuring charges are in compliance with University policy and procedures, reconciling p-card statements to deposits, resolving outstanding issues directly with cardholder, and reporting non-compliance issues to senior accountant and management.

  • Maintains vendor files ensuring proper documentation and retention regulations are followed.

  • Reviews reports, fund or account statements; investigates irregularities and reports to supervisor; makes adjustments and necessary journal entries.

  • Participates as an active member of the Libraries Business Center, including attendance and engagement in all team meetings and professional events and team and individual ongoing and annual performance management processes, including priority-setting and strategic planning.

  • Works to develop rapport with other Library Departments and staff to demonstrate teamwork and effective working relationships with co-workers and to support the Libraries' values.

  • Manages the Libraries Verizon account, including reviewing billing for accuracy, and ordering supplies, as needed.

  • Manages copier activities for UAL departments, including student copiers.

  • The UA Libraries support the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support diversity and inclusiveness efforts in the department and college.

  • Other duties as assigned.


KNOWLEDGE, SKILLS, AND ABILITIES

  • Excellent interpersonal and communication skills, both written and verbal.

  • Self-motivated and ability to work independently and in a team environment.

  • Strong customer-oriented skills with primary focus on sustaining customer relations.

  • Strong organizational and follow-up skills.

  • Ability to maintain a high level of accuracy and attention to detail for data entry and in identifying and resolving technical financial problems.

  • Knowledge of accounts payable principles, including funding sources and ability to apply them accurately.

  • Knowledgeable in applying accounting standards when recording transactions and reconciling accounts.

  • Knowledge of MS Access, Word and Outlook.

  • Ability to work proactively and constructively to identify, define and solve problems.

  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.

  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.


Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience required.

  • Minimum of 3 years of relevant experience required.


Preferred Qualifications

  • Proficient with MS Excel, including formulating formulas, working with ranges and customizing data.

  • Experience with UAccess Financials as related to budgets and reporting.

  • Experience with UA Purchasing Card and Procurement policies and procedures.


FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Finance

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $17.00 - $21.00

Compensation Type: hourly rate

Grade: 4

Career Stream and Level: OC2

Job Family: Accounting

Job Function: Finance

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies:1

Target Hire Date: 8/22/2022


Contact Information for Candidates: Armando Cruz - armandocruz@email.arizona.edu

Open Date: 6/27/2022

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter


Special Instructions to Applicant:

To ensure your application materials are considered, please submit your application by the first review date of 07/05/2022.


Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.