Archival Cataloging Librarian-- Utah State University

Post date: Dec 10, 2019

Utah State University (USU) Libraries seeks a collaborative, innovative, and service-minded Librarian to manage the MARC and Encoded Archival Description (EAD) metadata creation for the Library’s archival collections. Working with curators, catalogers, and other stakeholders, this position will be primarily responsible for overseeing the data ingest and management of ArchivesSpace as well as original and complex MARC cataloging for Special Collections and Archives material. In conjunction with the Special Collections Cataloging Librarian, this position is responsible for coordinating work between the Cataloging and Metadata Services unit and the Special Collections and Archives unit. The successful applicant will work in a dynamic, collaborative environment with support for professional growth and development. This position is a 12-month, tenure track faculty appointment with rank as Assistant Librarian.

This position is physically located in the Library’s Special Collections and Archives unit but reports to the Head of Cataloging and Metadata Services. The successful applicant will work regularly in cross unit collaborations and teams that will change in relation to current projects and priorities. The Archival Cataloging Librarian will be supported by help of 2-5 student technicians, but is not responsible for the hiring, time management, or performance reviews of student technicians. Anticipated start date is February 1, 2020.

Review of applications will begin on Jan. 10, 2020 and continue until the position has been filled.

Position Description

  • 90% Librarianship
    • 75% Librarianship Responsibilities
      • Provide stewardship for the Library’s instance of ArchivesSpace, including the onboarding of legacy collections, ongoing maintenance, and ingestion of new collections and materials
      • Serve as the active liaison with ArchivesWest concerning the Library’s ArchivesSpace instance
      • Develop the reporting functionality for ArchivesSpace, to meet the assessment needs of the Library
      • Provide expertise, guidance, and metadata creation for Encoded Archival Description (EAD) creation within Special Collections
      • Provide original and complex copy cataloging of library materials in Special Collections and Archives in multiple formats
      • Provide quality control for cataloging and metadata work, according to established national and local standards
      • Engage with, suggest improvements, and/or create new cataloging and metadata workflows
      • Keep current with new and emerging tools, technology, and standards changes
      • Document workflows and develop trainings for student and staff on best practices and workflows
      • Conduct usability testing and assessment for ArchivesSpace, and oversee changes, as needed
      • Work across library units to help standardize workflows and communication
      • Serve as a liaison to an academic department
      • Serve weekly on the Special Collections patron services desk


    • 15% Research and Scholarship Responsibilities:
      • Contribute to the fields of cataloging, metadata, special collections, archives, or librarianship through original research or scholarly outputs (presentations, publications, white papers, standards development, exhibits, etc.)

  • 10% Service Responsibilities:
    • Contribute to the fields of cataloging, metadata, special collections, archives, or librarianship by serving on university, local, regional, national, or international committees

Position Requirements

Required Qualifications:

  • ALA-accredited Master’s degree
  • Experience creating Encoded Archival Description (EAD) records
  • Experience cataloging (copy or original) in MARC
  • Familiarity with cataloging/metadata standards, schemas, and guidelines relevant to archives and libraries (such as Dublin Core, RDA, DACS, etc.)
  • Experience working with archival collection management systems (such as ArchivesSpace)
  • Experience working with an Integrated Library Systems (ILS), such as Sierra
  • Demonstrated analytical or problem-solving skills
  • Excellent communication and interpersonal skills, including listening, speaking, and writing
  • Excellent organizational and time management skills
  • Ability to set and follow through on both individual and team priorities
  • Ability to be flexible and adapt to changing assignments and needs
  • Ability to meet the university's requirements for promotion and tenure

Preferred Qualifications:

  • Project management experience
  • Supervisory experience in a professional setting
  • Experience cataloging in an academic library setting
  • Experience writing technical and procedural documentation
  • Familiarity with archival methodology and processing practices
  • Experience with cataloging/metadata editing tools and software (for example: MarcEdit, oXygen, or OpenRefine)

Advertised Salary

Salary commensurate with experience, plus excellent benefits. Utah State University offers a competitive benefits package, including:

  • Life and Disability Insurance
  • Health and Dental insurance coverage for the whole family
  • 14.2% of annual earnings are deposited into a 401(a) account, no matching required
  • 22 days per year of paid annual leave
  • 12 days per year of paid sick leave
  • 12 paid holidays per year
  • Free access to an on-campus exercise facility for both employee and family
  • Opportunity for 50% off tuition for both employee and immediate family members
  • Substantial, individual, equipment budget, refreshed every three years, to purchase hardware and tools of your choosing to do your job well
  • Ongoing training and funds to attend seminars, conferences, etc.

Apply online at https://careers-usu.icims.com/jobs/2218/assistant-librarian-%28archival-cataloging-librarian%29/job