Instructor and Processing Archivist -- University of Illinois Chicago

Post date: May 6, 2022

The University of Illinois Chicago (UIC) invites applications from innovative and service-oriented librarians to fill an Instructor and Processing Archivist position in the Special Collections and University Archives department.

Job Summary

Reporting to the University Archivist, the Processing Archivist is a non-tenure track faculty position that supports students, faculty, and alumni in the collection, use, and preservation of university records and the papers of faculty, administrators, staff, students and alumni of the University of Illinois Chicago. This position will work at both locations of the University Archives at the Richard J. Daley Library and the Library of the Health Sciences-Chicago.

While scholarship and external service are not required by unit norms, instructors and lecturers are encouraged to be professionally active and are allocated professional development funds.

About UIC

UIC is among the nation’s preeminent urban public research universities, a Carnegie R1/VH research institution, and the largest university in Chicago. UIC serves over 33,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges and the only public law school in Chicago.

About the University Archives

The University Archives serves as the official “institutional memory” of the university, providing long-term preservation and access to the collection documenting its development and history. The University Archives is part of the Special Collections and University Archives Department that is distinguished for its strong collections in health sciences, social justice and the history of Chicago.


· Accession, arrange and describe university records, faculty papers, and archival collections according to established standards (i.e. DACS) and department policies and procedures – includes all aspects of processing and the creation of finding aids

· Create metadata for digital and digitized objects according to current metadata standards

· Promote the University Archives through campus outreach, exhibits, and social media

· Assist with reference services, including responding to email and telephone inquiries and assisting researchers in the reading rooms

· Assist with the development and implementation of department policies and guidelines

· Assist with training and supervising student workers and interns

· Perform special projects and other related duties as assigned

Required Qualifications

· Master’s degree in Library and Information Science from an ALA-accredited program or an advanced/graduate degree related to the position and formal coursework in archival administration by the start of employment

· Hands-on archival processing experience, including the creation of finding aids

· Commitment to advancing diversity, equity, and inclusion as a faculty member through archival practice, scholarship, and service

Preferred Qualifications

· Experience using CuadraSTAR SKCA

· Experience curating and installing physical exhibitions

· Experience using online exhibit software tools, such as Scalar or Omeka

· Experience working with born-digital records

Knowledge, Skills, and Abilities

· Understanding of archival best practices and standards, including DACS; and understanding of archival techniques, including appraisal, accessioning, arrangement, and description

· Familiarity with content management systems used to describe archival collections

· Ability to prioritize and handle multiple tasks

· Ability to work independently and collaboratively

· Excellent problem-solving skills to address ambiguous or complex issues

· Excellent written, verbal, and interpersonal communication skills

· Ability to lift and move 40 lb. containers, climb ladders, and work in varied environmental conditions that may contain dust and mold


The minimum salary for a full-time twelve-month appointment is $50,000; 24 days of vacation; 12 days annual sick leave with additional disability benefits; 11 paid holidays; medical insurance (contribution based on annual salary; coverage for dependents may be purchased); two dental plans available; life insurance paid for by the State; participation in one of the retirement options of the Illinois State Universities Retirement System compulsory (8% of salary is withheld and is tax exempt until withdrawal); no Social Security coverage but Medicare payment required; this appointment is covered by a collective bargaining agreement between the Board of Trustees of the University of Illinois and UIC United Faculty Local 6456, IFT-AFT, AAUP.

For fullest consideration, apply by May 27, 2022, with C.V, cover letter, and the name and contact information for at least three professional references. Your cover letter should address how you would integrate diversity, inclusion, and equity into your processing and general archival work. The position close date is June 10, 2022.

All applicants must submit an online application through To apply, click on the following link:

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

The University of Illinois at Chicago is an affirmative action, equal opportunity employer that has a strong institutional commitment to the principle of diversity and is particularly interested in

receiving applications from a broad spectrum of people. We do not discriminate on the basis of

sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected

Veteran status, age, or any other characteristic protected by law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit