University Archivist— Utah State University

Post date: Mar 04, 2021

Utah State University (USU) Libraries seek a collaborative, innovative, and service-oriented professional to serve as the University Archivist within the Libraries’ Special Collections & Archives unit. The University Archivist is responsible for developing, preserving and providing access to the Libraries’ collections documenting the history of Utah State University. The incumbent will actively engage university partners to acquire new materials and promote the collections through exhibition, programming, and outreach. The University Archivist will work with colleagues in the Special Collections & Archives unit to support broader reference, instruction, and outreach projects. This position is also responsible for supervising a student assistant and/or graduate fellow.

Reporting to the Unit Head for Special Collections & Archives, the position is a 12-month, tenure track faculty appointment with rank as Assistant Librarian. The anticipated start date is July 1, 2021.

The Library is especially interested in promoting an environment of diversity and excellence throughout the institution and welcomes candidates committed to fostering diverse and inclusive environments.


  • Take an active role in managing the existing and ongoing acquisition of physical and digital collections appropriately housed in the University Archives.

  • Accession, appraise, arrange, and describe incoming collections in both tangible and electronic formats according to established processing workflows and professional standards.

  • Prepare materials for digitization, ingest, and description within CONTENTdm, DigitalCommons, Omeka, ArchivesSpace, and/or other electronic platforms.

  • Provide research support for institutional requests for historical information to University entities such as Marketing, Advancement, Alumni Relations, Athletics, etc.

  • Provide in-depth research assistance to users of the University Archives collections, including USU students, alumni, donors, and the general public.

  • Promote the use of University Archives collections through active engagement in the Unit’s instruction program as well as through community programming.

  • Support the Special Collections & Archives Unit through providing general reference service in the Reading Room, via email, and on the telephone.

  • Collaborate with other Library faculty to incorporate resources from the University Archives into undergraduate and graduate library instruction and research opportunities.

  • Supervise student employees, graduate assistant, and/or interns working on University Archives based projects.

  • Participates in a research program (including but not limited to the curation of exhibitions, authoring publications, and presentations to professional colleagues).

Required Qualifications:

  • ALA-accredited Master’s degree in Library Science, Archival Science, or related field before hire date.

  • Knowledge of archival theory and methodology including appraisal, arrangement, description, and preservation.

  • Knowledge of the principles, practices, and ethics of cultural heritage stewardship.

  • Knowledge of historical research methods.

  • Experience processing materials in an archives or special collections setting.

  • Excellent communication and interpersonal skills, including listening, speaking, and writing.

  • Demonstrated commitment to supporting, respecting, and embracing diverse backgrounds, values, and points of view.

  • Excellent analytical, organizational, and time management skills with meticulous attention to detail.

  • Demonstrated ability to work in a collaborative, team-based environment.

  • Ability to be flexible and adapt to changing assignments and needs.

  • Ability to meet the university's requirements for promotion and tenure.

Preferred Qualifications:

  • Experience providing reference service with an institution’s archive.

  • Knowledge of archival management tools and standards such as ArchivesSpace and EAD.

  • Knowledge of digital archiving practices and tools such as ArchiveIt.

  • One year employment experience in a special collections or archives setting.

  • Experience with externally funded projects and/or grant writing.

  • Familiarity with best practices related to the stewardship and preservation of electronic records.

  • Familiarity with records management concepts.

  • Experience teaching.

  • Familiarity with project management.

  • ACA certification.


Minimum salary is $48,000, plus excellent benefits. Utah State University offers a competitive benefits package, to include medical and dental with a 14.2% retirement contribution by the University, and 22 days/year vacation. The Library provides generous support for professional development and travel.

      • Life and Disability Insurance

      • Health and Dental insurance coverage for the whole family

      • 14.2% of annual earnings are deposited into a 401(a) account, no matching required

      • 22 days per year of paid annual leave

      • 12 days per year of paid sick leave

      • 12 paid holidays per year

      • Free access to an on-campus exercise facility for both employee and family

      • Opportunity for 50% off tuition for both employee and immediate family members

      • Substantial, individual, equipment budget, refreshed every three years, to purchase hardware and tools of your choosing to do your job well

      • Ongoing training and funds to attend seminars, conferences, etc.

Utah State University is a multi-campus, land-grant institution. Utah State University’s campus in Logan is located 80 miles north of Salt Lake City, within easy driving distance of many national parks. The surrounding Wasatch Mountains, including ski resorts, trails, lakes and rivers, place Utah State University in one of the finest outdoor recreational environments in the nation.

Review of applications will begin on April 5, 2021 and the position will remain open until filled. Please address each of the required and preferred qualifications in your letter as fully as possible using evidence from your educational or workplace experience as appropriate. The anticipated start date is July 1, 2021.

To apply for this position, please visit the Utah State University Human Resources website at:

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw,, Old Main Rm. 161, 435-797-1266. For further information regarding non-discrimination, please visit, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421- 3481,

U.S. Department of Education, Denver Regional Office, 303-844- 5695,

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.