Post date: August 13, 2025

J. Willard Marriott Library is seeking a highly organized and proactive Administrative Coordinator to provide comprehensive support to the Administration Suite, Associate Deans, and the Dean of Libraries. This position plays a key role in maintaining a smooth and efficient operation by managing the Marriott Library Administration Suite front desk, including various office tasks, coordinating meetings, assisting with special projects, and handling communication and logistics. The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities will include daily front desk support, meeting scheduling and maintaining calendars for the Dean of Libraries, and Associate/Assistant Deans, coordinating weekly/monthly meeting agendas, ordering supplies, supervision of office assistant(s), and general administrative duties.

The incumbent must use discretion and judgement when scheduling appointments and in screening calls. This position requires excellent organizational, time management and communication skills as well as good judgment about providing a professional environment and managing tight deadlines.

Desirable candidate will have demonstrated strong organizational capacity, ability to balance priorities, and ensure follow through with a diverse set of responsibilities. Candidate should have a working knowledge of Outlook, Zoom, Teams, Excel, PowerPoint, and other common office software programs.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position.

Salary:  $43,000-$48,000

For more position details or to apply, please click here.